Annotatr, the WordPress project management plugin & Kanban board
The WordPress project management plugin that keeps non-technical managers in control
When a website moves from staging to live, the feedback loop usually breaks.
You’re stuck digging through emails, deciphering vague screenshots, and manually updating spreadsheets just to see what’s actually finished.
Annotatr transforms your live site into a visual task board. It’s the non-technical project manager’s WordPress tool for tracking website changes without ever touching a line of code.
Capture feedback directly on the page and watch it sync instantly to your central Kanban dashboard.
✓ Manage website tasks with a visual Kanban board
✓ Assign website tasks to your team in one click
✓ Track timeline health with automated due dates
The problem
Managing website feedback shouldn’t feel like a second full-time job
You know exactly what needs to be fixed to get the site live.
But moving a task from “spotted” to “resolved” involves a chaotic chain of Slack pings, manual Trello card creation, and “which page was this on?” follow-ups.
Tasks get lost across too many tools
Website change requests are buried in Slack threads, email chains, and sticky notes. There’s no single source of truth for what’s open, what’s in progress, and what’s actually done.
You’re always chasing updates
Without a visual task board for WordPress, the only way to know where something stands is to ask. And ask again. And follow up a third time.
Priorities shift with no visibility
A last-minute client request jumps the queue, but nobody knows it.
Deadlines drift because there’s no clear way to assign website tasks to your team with due dates attached.
Nobody knows who did what
Changes get made, things break, and there’s no activity log to trace back what happened, when, and who was responsible.
The solution
Four steps from “What’s the status?” to “That’s shipped“
Most WordPress project management falls apart because tasks live everywhere except where the work happens.
A Slack message here, a Trello card there, a vague email chain that nobody can find. Annotatr replaces all of it with a single command centre built directly into WordPress — so you can create tasks, assign your team, track progress, and sign off on changes without ever leaving the dashboard.
Log tasks directly in the WordPress backend – no frontend required
You don’t need to be on the live frontend to manage your project.
Create notes straight from the Annotatr dashboard, assign them to a team member, set a priority, attach a due date, and add tags. Every task has a clear owner from the moment it’s created.
No more verbal requests that get forgotten.
Manage your entire WordPress task backlog without touching a single line of code.
Assign tasks to your team
Every note has a clear owner. Add team members, assign tasks, and eliminate the “I thought you were doing that” conversation for good.
Priority & due dates built in
Mark tasks as high, medium, or low priority and set due dates so your team always knows what to work on next.
Annotatr will flag overdue tasks automatically.
Tag and categorise your backlog
Use tags to group tasks by feature, page, or type of change. Filter your board instantly to see only what matters right now.
Your visual task board for WordPress – without the Trello subscription
The Annotatr kanban board gives you a real-time view of every task across your project. Move notes from Open → In Progress → In Review → Done and see exactly where your team is at a glance.
It’s the Trello-style board your WordPress workflow has always needed, built right into the dashboard.
Manage your WordPress tasks without coding
No developer access required. The board is built for non-technical project managers — drag, drop, and stay in control.
Bulk actions to stay efficient
Re-assign multiple tasks, change statuses in bulk, or delete completed notes in one action.
No clicking through cards one by one.
Board filtering that actually works
Filter by assignee, priority, due date, tags, or page.
Find exactly what you need without scrolling through your entire backlog.
Spot overdue tasks before they become missed deadlines
Switch to Timeline view to see your full project sorted by due date.
Overdue tasks surface immediately.
You can see at a glance what’s running late, what’s due tomorrow, and what’s safely on track — and manage stakeholder expectations before anything slips.
At-a-glance project health
The statistics dashboard shows open vs. closed tasks, team workload by assignee, and overall project progress.
Perfect for status updates and client reporting without building a spreadsheet.
Internal team collaboration
Keep “Design vs. Dev” discussions where they belong.
Use @mentions to loop in a specific team member to discuss implementation constraints or art direction nuances without cluttering the main task list.
Self-managed design sprints
Drag and drop tasks into specific time buckets.
This transforms a chaotic list of 50 revisions into a manageable, time-bound schedule that protects your team’s focus and flow.
Keep conversations where the work is – and know exactly who did what
Comment directly on notes, @mention team members to pull them into a discussion, and watch notes to receive automatic email notifications whenever something changes.
Every action is logged in the activity history, so there’s never any ambiguity about who made a change or when.
Commenting & @mentions
Keep feedback in context.
Discuss a task right where it lives instead of spinning up a new Slack thread.
Watch notes for automatic notifications
Stay across the tasks that matter to you.
Watch any note and get email updates whenever its status, assignee, or priority changes.
Activity log – transparent by default
Pro
A full audit trail of every status change, comment, and reassignment.
Clear, chronological, and impossible to dispute.
Perfect for tracking team accountability on any WordPress project.
See how it works
See how easy WordPress project management feels inside your dashboard
Watch how Annotatr works as your team’s visual task board for WordPress — without requiring another third-party tool.
This demo shows the backend kanban board in action. See how to create a task, assign it to a team member, set a priority and due date, filter the board by assignee or page, and track progress from open to done — all without touching a line of code or leaving WordPress.
If you’re managing website tasks across Slack, Trello, and email threads, this is what it looks like when everything lives in one place.
Real world use cases
How project managers use Annotatr to run WordPress projects without the chaos
From kicking off a new build to managing an ongoing client retainer, Annotatr replaces scattered Slack threads and endless email chains with a single visual command centre inside WordPress.
Every hour spent chasing a status update or hunting for a change request is an hour lost to project drift. These scenarios show how non-technical project managers use Annotatr to assign website tasks to their team, track progress on a kanban board, and keep every WordPress project moving without touching a line of code.
Keeping a new WordPress build on track from brief to launch
The development team is heads-down.
You’re fielding client requests, managing deadlines, and trying to figure out what’s actually been done — and what hasn’t.
You need a single place to manage every website task without coding or chasing people for updates.
1. Create and assign tasks from the backend
Log every change request, bug, or client note directly in the Annotatr dashboard.
Assign it to the right team member, set a priority, and add a due date — all without needing access to the codebase.
2. Track progress on the kanban board
Use the visual task board for WordPress to see every task move from Open → In Progress → In Review → Done. No more “is that done yet?” messages in Slack.
3. Timeline view for launch readiness
Switch to Timeline view to see what’s overdue, what’s due this week, and whether the project is on track for launch.
Spot bottlenecks before they become missed deadlines.
The outcome
- One place for every WordPress task, change request, and sign-off
- Full team visibility without a single status meeting
- Projects that ship on time with a clear audit trail
Managing a client retainer with a rotating list of website changes
Change requests come in from the client all week. Some are urgent. Some can wait.
None of them are in the same place, and your developer doesn’t know where to start.
You need a structured WordPress backlog that keeps priorities clear and nothing slips through the cracks.
1. Centralise every request in one backlog
Whether it’s a content update, a bug report, or a new feature request, every task lives in Annotatr.
No more digging through email threads to remember what was agreed.
2. Filter the board to manage priorities
Filter by assignee, priority, due date, tag, or page to cut through the noise.
Show your developer exactly what needs doing this week — and in what order.
3. Bulk actions to keep the board clean
Re-assign tasks when team members are busy, update statuses across multiple notes at once, and clear completed work in bulk.
Keep your board organised without the admin overhead.
The outcome
- A structured, prioritised WordPress task backlog — always up to date
- Clients and developers always aligned on what’s happening next
- No request ever gets lost, forgotten, or buried in an inbox
Running a website sign-off process without the back-and-forth
The build is nearly done. But getting client approval involves chasing emails, unclear feedback, and “I thought that was already fixed” conversations that drag the project on for weeks.
You need a transparent, accountable sign-off process that everyone can see.
1. Comment and collaborate directly on tasks
Keep all feedback in context. Use comments and @mentions on individual notes instead of spinning up new email threads for every question. Watch notes to get automatic email updates when anything changes.
2. Activity log — who did what, and when
Every status change, comment, and reassignment is logged in the activity history. When a client asks “has that been fixed?”, you have a clear, timestamped answer ready.
3. Move tasks to done and close the board
As fixes are verified, move tasks to Complete. When the board is clear, you have visual proof the project is ready for sign-off — no spreadsheet required.
The outcome
- A transparent sign-off process your clients can trust
- No disputed changes or “I never asked for that” conversations
- A complete activity log proving exactly what was delivered
Features built for non-technical project managers
Everything a WordPress project manager needs. Nothing they don’t
Centralized task management
Replace external tools like Trello with a native WordPress visual task board.
See every request move from “Open” to “Done” without leaving your site.
Free
Stay informed, hands-free
Follow specific high-priority notes to receive automated email updates.
Stay in the loop on status changes and comments without ever having to ask for an update.
Free
Manual Backlog Management
Not every task starts with a screenshot. Create tasks directly in the backend to manage server updates, SEO tweaks, or content audits in one single source of truth.
Free
Hit every launch deadline
Sort your backlog by due date to identify bottlenecks.
Get automated alerts for overdue tasks to keep your project timeline healthy and your stakeholders happy.
Pro
Performance insights
Access a statistics dashboard to see open notes versus resolved ones. Track team workload to ensure no single developer is overwhelmed and the project remains on track.
Pro
Find exactly what you need
Stop scrolling through endless lists.
Filter your board by assignee, priority, tags, or specific page to get a surgical view of your website’s progress.
Pro
Scale your project admin
Pivot your strategy in seconds. Use bulk actions to re-assign tasks, delete logs, or change statuses for dozens of notes at once—saving hours of manual clicking.
Pro
Transparent audit trail
Maintain a clear and transparent activity log.
See exactly “who did what” and when, ensuring total accountability for every change made to the website.
Pro
What users are saying
Real feedback from Annotatr users
Annotatr has helped teams streamline their content reviews, save time, and keep everyone on the same page. From project managers to editors, our users love how simple and intuitive annotation and feedback have become.
See how Annotatr is making collaboration easier, one note at a time.
FAQs
Questions from WordPress project managers
Do I need technical knowledge to manage tasks in Annotatr?
Not at all. Annotatr is built for non-technical project managers. If you can use a Trello board, you can use Annotatr.
No coding, no developer access, no training required.
Can I create tasks without being on the live website?
Yes. You can create, assign, and manage notes directly from the WordPress backend.
The kanban board works as a standalone project management tool — the frontend capture is an added bonus, not a requirement.
Can I use Annotatr instead of Trello to manage my WordPress project?
That’s exactly what it’s built for. Annotatr gives you a visual kanban board for WordPress tasks, with built-in due dates, assignees, priorities, filtering, comments, and activity history — all inside your WordPress dashboard without a separate subscription.
How do I keep track of what my team is working on?
The kanban board gives you a real-time view of every task by status. Use the statistics dashboard to see team workload by assignee, and switch to “Timeline view” to spot overdue tasks before they become missed deadlines.
Can I assign website tasks to specific team members?
Yes. Every note can be assigned to a team member, who gets notified instantly by email. Pro users can also use bulk actions to re-assign multiple tasks at once, and watch notes to receive updates whenever something changes.
What’s included in the free plan?
The free plan includes the kanban board, backend task creation, team assignments, comments, @mentions, tags, board filtering, and up to 10 annotations per site.
Pro unlocks unlimited team members, unlimited annotations, due dates, timeline view, bulk actions, activity history, statistics dashboard, and more.
Is there a limit on how many team members I can add?
On the free plan you can add up to 1 team member and 1 tester, then assign tasks straight away.
Pro removes all limits — add as many team members as your project requires.
Can my clients use Annotatr to submit requests?
Yes. Clients can flag issues and submit change requests directly on the live or staging site. They see the same clean interface your team uses — no extra tools or accounts needed on their side.
