Annotatr for content managers & editors
Stop writing emails about your WordPress content changes. Just click and flag it.
You’ve spotted something broken on your website. The image is wrong, the layout’s off, the copy needs changing.
Instead of trying to explain it over email – just click it, screenshot it, and it goes straight to your teams’ queue.
✓ Works inside your WordPress dashboard
✓ No technical knowledge needed
✓ Free to start
The problem
Communicating website changes is broken for content teams
You manage the content. You know what needs to change. But getting those changes from your head to the live website involves a painful chain of emails, calls, and crossed wires — none of which you have time for.
Sound familiar? There’s a better way.
Feedback gets lost in email chains
You send a carefully worded explanation. It gets buried under 40 other emails, miscommunicated, or actioned on the wrong page.
Screenshots miss the point
You take a screenshot, crop it badly, forget to annotate it, and send it with “see attached.” Your colleague stares at it blankly.
Simple changes take forever
A heading update that should take two minutes takes two weeks because the brief was unclear and nobody followed up.
Nobody knows what’s been done
Is that issue fixed? Was it picked up? You have no idea without chasing – so you either nag, or it falls through the cracks.
The core difference
Four steps from spotting it,
to it being fixed
No training. No setup. No technical knowledge required.
Just click & drag to take an instant screenshot
See something wrong on your site?
Hit Add Note, drag over the area, and Annotatr takes a perfect screenshot – automatically. No cropping, no tools, no fuss. You’re annotating the live site, directly.
Highlight website changes with precision
Select any area of your page. A heading, image, button, or section – to make your feedback crystal clear.
Automatic screenshot capture
Every selection creates a visual reference automatically – no extra tools or manual screenshots needed.
Linked directly to the page
Your team sees exactly where the change is on the website, saving time and avoiding confusion.
Explain what needs fixing, in your own words
Add a note, set a priority, choose a tag. No bug report templates, no ticket system jargon.
Just say what needs to change in your own words – your team gets the screenshot plus your note, all in one place.
Write it how you’d say it
“This image is wrong. Swap it for the new product photo from the Drive folder”.
Add tags to categorise
Label notes as Content, Design, Bug, or whatever fits your workflow.
Set priority instantly
High, medium, or low – so your team know what to tackle first.
Assign website updates to the right team member
Once a note is created, assign it directly to your developer, designer, or whoever handles it. They get a notification and it lands in their queue.
No forwarding emails, no separate briefing call needed.
Assign to a team member
One person owns it – no ambiguity over who’s doing what.
Automatic notifications
They’re told instantly. No chasing, no “did you see my email?”
Set a due date
Pro
Add a deadline so time-sensitive changes don’t get deprioritised.
Track website changes from open to done
The Kanban board gives you a real-time view of every website update and content change – from open to in progress, in review, and completed.
No chasing updates, no guessing progress. Everything is visible in one place inside WordPress.
Kanban board for website tasks inside WordPress
Track content updates and change requests with a clear workflow — Open → In Progress → In Review → Done.
Comment and collaborate on website tasks
Ask questions, share feedback, and @mention your team — all directly on each note.
Full activity history for every change
Pro
See every update, comment, and status change – fully logged for complete visibility.
See it in action
Watch how a content manager uses Annotatr
From spotting an issue on the live WordPress site, to it landing in your team members queue – in under 60 seconds.
Real world use cases
Common WordPress content management tasks made easier
From updating website copy to reviewing new pages before launch, content managers handle constant website changes. These are everyday tasks, and without the right system, they quickly become slow, messy, and hard to track.
Updating copy after a rebrand
Your brand guidelines just changed. You need to update headlines, CTAs, and product descriptions across 12 pages.
If you’ve ever launched a client project, you know the chaos:
1. Browse each page, click & flag
Highlight the heading, write the new copy right in the note. No spreadsheet needed.
2. Tag as “Content”, set priority
Your developer filters by tag and works through every copy update in one focused session.
3. Track progress on the board
Watch 12 open tasks turn to done over a few days. No chasing required.
The outcome
- Rebrand copy rolled out across all pages in one sprint
- Zero back-and-forth emails
- You can see exactly what’s done and what’s outstanding
Briefing a new image or layout change
The product photography has been updated. You need the old hero images replaced across several pages.
1. Highlight the image on the live site
The screenshot shows exactly which image you mean, on exactly which page. Zero ambiguity.
2. Upload the asset to your note
‘Replace with the new hero shot attached. Maintain 16:9 ratio.’
The brief writes itself.
3. Assign to your designer or developer
Visual reference, the brief, and the new asset – all in one, manageable place.
No follow-up call needed.
The outcome
- No ‘which image?’ confusion from your team
- Images updated correctly first time — brief is unambiguous
- 45 seconds to brief instead of 45 minutes
Monthly website update cycle
Every month: blog swaps, event dates, promotional banners, seasonal copy.
You need a clean system to brief your team without a recurring 30-minute catch-up call.
1. Flag updates as you spot them throughout the month
Add due dates on time-sensitive items so campaigns and promotions get prioritised automatically.
2. The team checks the board weekly
All tasks visible, prioritised, and assigned. No sync call needed to brief what’s outstanding.
3. Review the activity log at end of month
See everything completed, with a full trail of who changed what and when.
The outcome
- Monthly updates managed with no extra project management tool
- Developers and content team aligned without weekly calls
- Clear audit trail of every change made to the site
Features built for non-developers
Everything a content manager needs. Nothing they don’t.
Point & Click Capture
Drag to select any part of your live WordPress site. A perfect screenshot is captured automatically — no tools needed.
Free
Detailed updates
Write what needs changing in your own words. No templates, no jargon. Your developer gets your words and the screenshot in one view.
Free
Kanban Board
See all your requests move from Open to Done inside WordPress.
No third-party project management tool required.
Free
Tags & Categories
Label notes as Content, UX, Design, Question, Bug, or more from our pre-defined tags that fit your workflow.
Filter by tag to stay organised.
Free
Assign to your team
Every note can be assigned to a specific team members.
They get notified instantly via email.
Free
Comments & @Mentions
Ask questions, clarify briefs, and discuss changes on the note itself.
Context stays attached to the task — not in a separate thread.
Free
Due dates & Reminders
Set deadlines on time-sensitive changes.
Get notified when tasks are overdue. Keep campaigns and launches on schedule.
Pro
Activity history
A complete log of every change, comment, and status update.
Know exactly what happened to your site and when.
Pro
Statistics dashboard
Visual reports showing open vs. closed requests, team workload, and project health – useful for reporting to stakeholders.
Pro
What users are saying
Real feedback from Annotatr users
Annotatr has helped teams streamline their content reviews, save time, and keep everyone on the same page. From project managers to editors, our users love how simple and intuitive annotation and feedback have become.
See how Annotatr is making collaboration easier, one note at a time.
FAQs
Questions from WordPress content teams
Do I need to know how to code to use Annotatr?
Not at all. Annotatr is built for non-technical users. If you can browse a website and type a message, you can use Annotatr. No training required.
Will my team members need to install anything?
You install Annotatr as a WordPress plugin once. After that, you can assign team members who’ll be able to flag issues from the frontend of the site without needing to touch the dashboard at all.
Can I use Annotatr for change requests as well as bugs?
Absolutely. Annotatr works just as well for content changes, image swaps, copy updates, and layout requests as it does for technical bug reports.
Tags help you distinguish between different types of task.
What if I’m not sure who should fix something?
You can leave a note unassigned, and your team members or project lead can pick it up from the Kanban board. Or use @mentions in the comments to bring in the right person.
Can multiple team members use Annotatr?
Yes. On the Free plan, you can add your team and assign notes to different members. On Pro, there’s no limit to how many users can be added to the project.
Is there a free version of Annotatr?
Yes — Annotatr is free to download from the WordPress plugin directory. The free plan includes capture, Kanban, assignments, comments, and up to 10 annotations per site.
Pro adds unlimited annotations, due dates, timeline views, and much more to help improve your workflow.
